Admins can now generate activities using artificial intelligence (AI). To do this, the Admin will need to be within an work category. Head to Risk Assessment & Method Statement > Work Categories
This loads a list of all work categories currently assigned to the company and any custom work categories the Admin has created. To generate an activity using AI, the Admin will need to locate the work category which the activity will belong to. A new work category can be created if the existing ones do not fit. For more information on how to create a custom work category, click here.
Once the existing work category has been located, to access the category and view the activities linked to it, the Admin will select the action button on the right. A small menu will then appear. Select the "Edit" button.
This will then load a page showing all of the activities linked to the work category. To create a new activity using AI, select the "Create an Activity" button towards the top right of the page.
A pop-up window will then appear asking how the Activity should be created. Manually, or using AI. To generate the activity, the Admin will select the AI button/graphic.
After selecting AI, the pop-up will change. The Admin must now give the activity a name, enter in a description of the activity/task and then specify how many steps the activity should have. Once the information has been entered, to create the activity, the Admin will select "Submit".
After a short wait, the system will have generated an activity. Before the Admin can review the activity, a warning will appear. This warning is to make the Admin aware that the content was created by AI. As such, the information may be incorrect or unnecessary and the Admin should now review the content and make changes if needed.
To continue, the Admin must tick the acknowledgement box and then select the "Ok" button.
The activity created will then appear with the steps listed. The Admin can edit any of the steps the AI has generated using the action button to the right. This action button also has a delete option to remove any steps which are not needed. Steps can be re-ordered if the Admin feels the AI has things slightly mixed up, by clicking and then dragging the step to the right location.
If the Admin does reorder any steps, they will need to save this new order by selecting the "Update Activity Step Order" button. This is located at the top left of the step list.
